Saturday, April 5, 2014

Chamber of Commerce Draft Minutes of March 11

Butte Chamber Of Commerce

Meeting Notes for March 11th, 2014

Golden West Meeting Place 

Meeting was called to order at 8:05 a.m. Meeting minutes were amended by Shelly Rupp who asked that the Harvest Festival add Brad’s name to replace Shelly’s name as being on the committee.  Motion was then made by Shelly to approve the minutes and Oded seconded them. 

Financial Report was texted to Melinda who then gave the financial report.  There is $2,317.77 in the budget with $245.51 belonging to the Rodeo Fund leaving $2,072.26 as the final total.  A motion to approve the financial report was made by Julie Hayward and Clay Condit seconded the motion. 

Trilby McAfee the Butte County Clerk turned her time over to Barb Anderson who talked about the Cancer Abration.  The Cancer Abration balloons, walk and festivities Barb is the contact who can be reached at 709-4163.  The baskets and bags ran out last year because of all the great business support which has been great in the past years.  Oded Paz asked about asking for a donation with the balloons and Trilby told him that it’s a personal event the balloons are given to those who want to remember a loved one that has passed from cancer and other events are better for asking for donations.   Letters asking for sponsorship will go out on March 12th.  Rocky Mountain Power donated poles for banners which substantial money would be required to use so they may be looking into selling them and getting another donation for a new sponsor for easier to use poles.  The DOT has to approve any banners before posting and there is a not access rule to the banners.  Cancer Abration is looking for sponsors to buy banners which average about $500 and there will be a total of 3 banners. Oded would like to put up a sign with an interchangeable with ads for motels, community activities and businesses with locations. Right a way Guy with the DOT would have to approve any signs being put up. 

The Fourth of July Luau- Rose Bernal was not able to attend our meeting to give this report so Melinda gave the reported Rose wanted to do away with the caterer and sell hamburgers and hotdogs instead.  Julie mentioned that if you do away with the “Hawaiian” type food made it a luau.  Jack Jensen from Jack’s Travel Plaza offered to cook up pulled pork sandwiches for the event.  Luau slide will be taught by a dancer for some of the festivities.  Clay wanted to get contractor ad for contractor firms looking for unemployed contractors with the big projects in town.  

Atomic Days- posters from the Advertiser were passed around and Melinda asked anyone who wanted to see changes to them to write the comments on the back of the poster.  They will be asking for $50 for ads.  Pancake feed Melinda will contact Janet to see if EICU will be sponsoring it this year.  Booths are going for $35 for non-chamber members and $25 for members with $10 going towards the High School.  Melinda would also like to have a trench dug for power with the inflatables so they don’t have to close to the baseball field.  Melinda asked Shelly to see if Brad’s son will be playing this year.  A motion was made to table the Harvest Festival report until Brad can attend and give his report by Julie and Oded seconded it.   

 By-laws are done but now need to be entered into the software and Julie will hand that task off to Helen to finish by next meeting time.  

A motion to extend the meeting another 10 minutes was made by Julie and Oded seconded it.  Class news was tabled to the next meeting time. 

Next meeting will be at Jack’s Travel Plaza.  Table top advertising was discussed by Melinda and talk about taking it off the wood stand was discussed and making it into a booklet form was mentioned so you can easily store behind the condiments. 

Hawkbill reunion has an agenda but no mention of dates and times. 

Youth entrepreneur’s discussion was tabled for next meeting.  City water project will be starting this month. 

Motion for adjournment was made by Shelly and seconded by Jack and meeting was adjourned at 9:15 a.m...


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